facile things teaches you GTD

FT banner

David Allen’s Getting Things Done® is a broad approach to personal productivity that invites you to examine your aims and objectives at a number of levels. What is your vision for your life? What sort of a person do you wish to be? What are your long term plans? What about your plans for the next three to five years? Cascading down this hierarchy of priorities will eventually lead you to the level of projects and tasks: what action do you need to take next, in the physical world, to make your vision or dreams come true?

Many productivity apps that are inspired by David Allen’s GTD® approach conveniently ignore the broader dimensions of productivity and provide a tool for dealing with the mechanics of GTD: projects, contexts, tasks and, if you are lucky, a process that supports the weekly review, a key feature of GTD®.

You will find no such reductionism in Facile Things, the brainchild of Francisco Saez, a Spanish developer. Fire up the app in your browser and it will invite you to reflect upon your purpose, vision, goals. From there flow areas of responsibility, projects and finally, actions. The various dimensions of your planning can be accessed at any time by clicking the ‘perspectives’ heading in the menu bar. Continue reading

Advertisements

track your time and billable hours with office time

OT logoOfficeTime is a powerful yet easy to use time tracking application. It comes in desktop versions for Windows and Mac (build 1.64—$47) and a mobile version for the iPad and the iPhone (build 3.9.6—$8.49). While OfficeTime helps you keep track of billable hours and can generate invoices, it is equally useful outside a business context. You could, for example, use it to monitor how much time you spend on volunteer or club activities, hobbies or new habits, or as a study tool. Think of it as a pedometer for the brain.

This is an independent review. I have used the OfficeTime desktop version for Mac in my home office (OS 10.8.3) to track a number of commercial and private projects. While OfficeTime has the capacity to track work and billable hours across employees and teams, I have not explored those features. Continue reading

doit: a surprisingly good task manager

goatinverted When I tried out Doit at the start of 2012 I liked the way in which it had incorporated David Allen’s Getting Things Done® (GTD®) methodology, but the browser–based app ran so glacially slow as to be unworkable. Of late, I have come across so many positive comments about Doit that I decided to give the app another ‘go’ — and I am glad I did. Doit has matured into an attractive GTD–compatible task manager with email and calendar integration and supported by mobile apps for the iPhone, iPad and Android. While the free version is quite robust, the premium version gives you lots of extra functionality for just $20 per year, including subtasks, a unique review function and the capacity to track goals. Check out the full review and the screenshots… Continue reading

does your to do list feel bloated and stale?

IMG_0822bLet’s face it: if you follow David Allen’s sensible advice and collect all your tasks, notes and ideas in a single ‘trusted system’, you will be spending a lot of time interacting with that system, whether it be paper–based or centred around a productivity app. Ideally, accessing that system should inspire you to achieve things. It should be a favourite mental hangout, where you catch your breath, regroup and plan how best to spend the next hours or days of your life.

For many of us, the opposite happens: we dread opening up our task manager as we know we will be confronted with a seemingly endless list of tasks. It can be an overwhelming and disheartening experience. Many of the tasks (‘build cubby house’) seemed fun when you first entered them. Months later, here they lie, these bleached and broken dreams, shipwrecked on the cliffs of distraction, washed up on the shores of procrastination. When it gets really bad, it seems as if merely looking at your task list sucks all the life and energy out of you, like a Dementor in the Harry Potter novels.

So what can we do to keep motivated and energised? What can we do to keep our task list lean, informative, stimulating? We cannot complete all tasks quickly, so how do we prevent frequently deferred tasks from going stale? Continue reading

get it done

Every so often I return to Priacta’s interactive GTD software comparison table, which rates and lets you compare more than 160 productivity apps that are compatible with David Allen’s Getting Things Done (GTD®) approach. What made me notice get it done was the high score for GTD–compatibilty (6/10) it received from Priacta, placing this browser–based to do app almost on an equal footing with feature–rich ToodleDo. My interest piqued, I decided to check out the free 15–day trial version and share my findings with you. Continue reading

pagico launches version 6 for desktops

Okay, I confess. I have had a serious case of blogger’s block. As Shakespeare (almost) wrote: ‘I have of late, but wherefore I know not, lost all my mirth [interest in productivity apps]’. Maybe the Christmas pudding was too heavy. Maybe it was quitting my job and setting up a little business of my own. Maybe it was Leo Babauta’s zenhabits injecting a healthy dose of productivity agnosticism into my life.

So what spurred me on to put mouse to wordpress again? An email from Ryo, my software developer pen pal in Japan, who politely enquired how I was going with my review of Pagico 6, the latest upgrade of their productivity flagship for desktops, which was launched on 20 February 2013. Now I have never met Ryo, but the persona emerging from his emails is a kind one, with a commitment to excellence — not the sort of person I would want to disappoint. ‘Lift your game, Ozengo’, I thought, and share the news about Pagico 6 with the bloggerocracy.

I decided to start things off with a one–minute brainstorm about features that matter to me in selecting an app for managing complex projects. I came up with these: structure, ease of use, flexibility, reliability, informative, completeness, collaboration, portability, tracking, visually attractive. There was one more, but I cannot read my own handwriting… I am happy to give Pagico 6 a ‘tick’ against all of these features (except handwriting recognition). So let us have a look at a screenshot. Continue reading

portable productivity: pagico’s iphone app

Pagico launched its iPhone app today, a to-do list with a difference. In addition to individual task and project management, it supports team collaboration.

Today’s launch rounds out a productivity suite that already included task and project management apps for Mac, Windows and Ubuntu desktops and the iPad. Pagico has a unique take on task management — see my recent review of the desktop app for more information — and its special character has survived the transition to the iPhone very well.

Pagico Plus was developed for the iPhone from the ground up and offers a clean and colourful user interface, fast data entry, searching and syncing. It is available from the iTunes Store for $9.99 and complements Pagico’s iPad and desktop versions. The iPhone app requires IOS 6 and is compatible with the iPhone 4, 4S and 5. Read on for more information and screenshots. Continue reading